LET’S TALK ABOUT YOU!
What motivates you in your professional life? Easy! You are looking for a solid employer who is constantly growing. A company that rewards and recognizes your talent and enthusiasm. You want great team spirit and the right work-life balance. Another important thing is being able to develop your skills through deep on the job training and intelligent coaching that matches your personality.

LET’S TALK ABOUT THE JOB!
You provide top-level administrative support and assistance to the Executive team members of the European Head Office and the Executive Assistants already in place.

LET’S TALK ABOUT YOUR RESPONSIBILITIES!

• You work in close collaboration with the Executive Assistants to develop a full supporting team for the Executives, directors, and teams of the support center(s) on different levels, such as performing research work and conducting specific projects, , coordinating communications, organizing events (such as company presentations, conferences, and site visits), maintaining internal calendars, and assisting with the preparation and distribution of various company materials through multiple channels..


• You support the Executives on an administrative level s. This includes, but is not limited to agenda management, the handling of correspondence and phone calls, the preparation of presentations, expense reports and travel bookings.


• For certain events, you are in charge of supporting the organization of different meetings in Europe including travel and hotel arrangements, the drawing up of meeting agendas and coordination with the local contact person.


• You will have the opportunity to support the various teams on a range of tasks, including contributing to specific projects and assisting in interactions with external stakeholders.


• You will drive further standardization of processes, by creating process descriptions, flow charts and checklists, together with the various teams and proactively identify opportunities to enhance team workflows and processes.


• You will also assist in delivering and finalizing certain annual and semi-annual reports such as the Annual and Half-Year Reports.


• You may also be required to participate in meetings, to take the minutes and to follow up on action items.

LET’S TALK ABOUT YOUR SKILLS!

• You have strong organizational skills.


• You have strong attention to details.


• You have the ability to take initiative in identifying areas for improvement and driving change.


• You are interested in understanding and improving processes and are eager to learn new skills.


• You have a good sense of managing the difference between urgencies and priorities.


• You are an excellent multitasker.


• You complete work to deadlines and work independently.


• You work effectively as a team member.


• You show flexibility and are open to change.


• You express yourself clearly and professionally.


• You have excellent interpersonal skills to facilitate collaboration and address team needs.


• You show awareness of and commitment to business performance targets in own job.


• You actively seek opportunities for self-development and learning.


• You have an eagle eye and proofreading doesn’t scare you.

LET’S TALK ABOUT YOUR PROFILE!

• You have a bachelor’s degree in fields such as Business Administration, Communications, Organizational Management, or Languages or similar through experience.


• You have a proven track record with at least 2 years of experience in a similar role. Experience in an international context is a plus.


• You are fluent in English, both written and verbally. French and Dutch are a plus.


• You are comfortable working with financial documents and numbers.


• You have a strong knowledge of the Windows environment (Office 365, Outlook, Teams, SharePoint, Word, Excel, PowerPoint, etc.).

And colleagues? Well, they are very important to you too. You like sharing and collaborating. You want to contribute to a fun and constructive work climate. And needless to say, you love to learn and to develop your knowledge and skills.